1. Introduction
Accent Gallery respects the privacy of all artists, applicants, visitors, and participants. This Privacy Policy explains how personal data is collected, processed, stored, and protected when you interact with our website, submission forms, exhibitions, or any other Gallery services.

2. Data Controller
The Data Controller responsible for processing your personal information is Accent Gallery, operating under the laws of Estonia.

3. What Information We Collect
We may collect the following categories of personal information:
3.1. Information Provided by You
– Full name
– Email address
– Country
– Submitted artworks and associated files
– Payment information (processed by third-party payment providers)
– Any information entered into submission forms, or contact forms
3.2. Automatically Collected Technical Information
– IP address
– Device type
– Browser type
– Pages visited and time spent on the website
– Cookies and similar technologies (analytics, functional cookies)
The Gallery does not collect sensitive personal information.

4. How We Use Personal Information
Your information is processed for the following purposes:
– Managing submissions to Gallery Shows
– Contacting you regarding acceptance results, certificates, or exhibition updates
– Displaying artwork information on Show pages (for accepted artists)
– Issuing awards, certificates, and public recognition
– Processing membership payments and providing membership benefits
– Improving website performance and user experience
– Preventing fraud and ensuring platform security
– Sending occasional updates about future Shows, opportunities, or Gallery news
(You may unsubscribe at any time.)

5. Legal Bases for Processing
We process personal data based on:
– Your consent (submission forms, newsletter opt-in)
– Contractual necessity (processing your participation in a Show)
– Legitimate interest (platform security, fraud prevention, curatorial communication)
– Compliance with legal obligations (accounting, EU law)

6. Sharing of Personal Data
We share data only when necessary:
– Payment processors (PayPal or equivalent) — for handling transactions
– Emailing services — for sending acceptance results and certificates
– Cloud services — for securely storing submission data
– Website providers — for form handling and exhibition pages
The Gallery does not sell, rent, or trade your personal data.

7. Display of Artist Information in Shows
If your artwork is accepted:
– Your name and artwork may appear on the online Show page
– You may request removal of your information at any time

8. Data Retention
We retain personal data only as long as necessary:
– Submission records: up to 3 years
– Accepted exhibition records: indefinitely (as part of the Show archive)
– Newsletters: until you unsubscribe
– Payment-related data: according to legal accounting requirements
You may request deletion of your information unless retention is required by law.

9. Your Rights Under GDPR
As a resident of the EU or a user protected by GDPR, you have the right to:
– Access your personal data
– Correct inaccurate information
– Request deletion (“right to be forgotten”)
– Restrict processing
– Object to processing
– Transfer your data to another service
– Withdraw consent at any time
We respond to all requests within 30 days.

10. Data Security
We use industry-standard security measures to protect personal data from unauthorized access, alteration, loss, or misuse.
However, no online system can guarantee absolute security.

11. Cookies and Tracking Technologies
The Gallery uses cookies to:
– Enable website functionality
– Analyze traffic
– Improve user experience
You can control or disable cookies in your browser settings. Some features may not function correctly without cookies.

12. Third-Party Links
Our website may include links to external websites. We are not responsible for their privacy practices or content.

13. Children’s Privacy
The Gallery does not knowingly collect data from individuals under the age of 18. If such data is identified, it will be deleted.

14. Changes to This Policy
The Gallery may update this Privacy Policy when required for legal, operational, or technical reasons.
The updated version will always be published on the Gallery website.

15. Contact Information
For privacy inquiries, GDPR requests, or data deletion:
Email: team@accent-gallery.com